Minutes May 16, 2021

/

Board of Directors’ Meeting

Call to Order: Doug Cash called the meeting to order at 9:31am via Zoom Video Conferencing.

  • Board Members Present: Jeff Smith, Doug Cash, Ben Twigg, Jim Coats, William Enoch

  • Board members absent: None

  • Staff Present: Kevin Southworth, Isaac Colgan, Allison Cash

Voting Status: All board members present are in good standing. Quorum.         

Changes to the Agenda:

  • Add Insurance Renewal to Finance Report

  • Finance Report to follow Operations Report

  • Add Clubhouse Opening to President’s Report

Approval of Minutes: 

  • Jim motioned to approve the Board of Directors’ Meeting Minutes from April 18, 2021. William seconded.  Passed.

Member Communication:

  • William motioned to forgive Acct. 40027 everything but the $60 base rate for a water leak in March and April 2021 using their one-time leak forgiveness. Ben seconded. Passed.

  • Leslie Dempsey presented a proposal from the Heritage Trust to split the cost of a survey ($2,500 each) to determine the corners for the Aiston Preserve and LISECC property.  At this point, a survey is not in the budget and the board is declining to pay for half of the survey.

Reports:

  • President:

    • Discussion of re-opening the clubhouse by June 30th to fall in line with Governor Inslee’s plan to fully reopen the state.

  • Operations/Water:

    • Amended Wilson Engineering Pilot Testing Contract-Discussion of whether it benefits LISECC to forego pilot testing and move directly toward replacing the existing treatment plant with a membrane surface water treatment plant.  The board is requesting that someone from the Department of Health attend the next meeting to answer their questions.

    • Preconstruction Loan & LISECC Status-Discussion of whether to delay the application of the preconstruction loan to 2022 or finalize the application in 2021.  To proceed with the loan in 2021, LISECC must call a special meeting and hold a membership vote on acceptance of the loan.

    • William motioned to accept the proposal from Baker Mountain Ranch and LT Excavating to replace the clubhouse water line for a total not to exceed $6,840.00.  Jim seconded. Passed.

    • Cross Connection Control Program-Discussion of adding the Cross Connection Control Program under Part 5-Rules and Regulations, which can be changed by a majority vote of the Board of Directors.  Jim motioned that the Cross Connection Control Program be added to Part 5-Rules and Regulations.  William seconded.  Passed.

    • Lake & Marina Signage- The board approved the signs and placement as proposed.

  • Finance:

    • 2022 Dues/Fees-A committee was established to reevaluate current water rates and 2022 dues.  Going forward, the committee is looking at shifting the cost of water production to water fees, which would increase the average water bill. 

    • Insurance Renewal- Quote came in with 7% increase from last year.  William moved to accept the insurance quote. Jim seconded.  Passed.

  • Communications/Planning:

    • No report.

  • Administration:

    • No report.

Old Business: None

New Business:

  • DWSRF Approval & AGM-Discussed during Operations Report

Other Business:

  • Next BOD Meeting: June 27, 2021 at 9:30.

  • Dock launch tentatively postponed to May 27th, 2021 due to weather conditions and tides.

Adjournment:11:39am

Click here to see a table of the action items to be completed by board members as of May 16, 2021.