Notification: Special Meeting / Vote on Assessment May 21, 2023
LISE Members:
This letter is notification of an upcoming Special Meeting of the LISECC Membership to vote on a special assessment for funding the repair and renovation of the LISE Clubhouse foundation. The Special Meeting is scheduled for Sunday, May 21, 2023 at 9:30 a.m. Eligible members may vote via absentee ballot, in-person voting at the meeting or by assigning their proxy to another eligible voter. The meeting will be held in hybrid format, with Zoom available for those that cannot attend in person. Zoom attendees eligible to vote are requested to vote either by absentee ballot or by assigned proxy. There will be no voting or interaction through Zoom, it is intended for observation only.
The Assessment
At the LISECC Board of Directors meeting on Sunday, April 23, the board voted to put the issue of an assessment for funding the repairs to the foundation of the LISE Clubhouse to a vote of the membership. While the initial funding is planned to be through withdrawal of funds from the reserve accounts, the assessment is a mechanism to restore the expended funds to the reserve accounts. This assessment is subject to a vote of the membership pursuant to Washington State RCW 64.90.525 that mandates in order to reject the proposed assessment, a majority of all eligible voters in the association must do so. All HOA’s in the state of Washington are subject to the same law regarding approvals/rejections of both operating budgets and special assessments.
The proposed assessment is for $170,112.00 and is assessed to each member lot within Lummi Island Scenic Estates, regardless of dues relief for bound lot status. The assessment can be paid in a lump sum of $385.00, in equal installments of $32.08 over 12 months or, by application to the business office, in equal installments of $16.04 over 24 months.
The full funding plan – LISE Clubhouse renovations
As we have been discussing for many months now, renovations to the LISE Clubhouse will cover three main issues: the foundation renovations, drainage improvements/culvert replacement, and bringing the decks surrounding the Clubhouse up to current building code requirements.
As proposed by the Board of Directors, the funding for the needed renovations and repairs to the LISE Clubhouse area would be split into two streams. The special assessment covers the funding for the foundation alterations required to ensure the continued safety of the Clubhouse. The drainage improvements/culvert replacement and the deck improvements would be funded through the LISE reserve accounts.
To be clear, the Clubhouse foundation repairs are being treated separately from the drainage/culvert renovations and bringing the deck up to current code standards. As stated earlier, the proposal acknowledges that initial funding of the three issues will be through dispersal of funds from LISE reserve accounts. The special assessment will be used for replenishment to the reserve accounts of the amount advanced for the foundation repairs over the length of the assessment. Maintaining adequate funding in our reserve accounts is a statutory responsibility of the Board of Directors.
This notification packet contains the special meeting agenda, the official ballot for absentee voting, and the proxy vote form required for assigning your vote to another member. Please read the instructions for both the absentee ballot and the proxy form. LISE Bylaw 4.3.3.1 on absentee balloting is also included.
On Meeting Day, Please Be Patient…
To protect the integrity of the process, this special meeting of the membership requires that all attendees check into the meeting beforehand. All attendees must be checked in, confirmed against the voting roles, the absentee ballots received and any proxies received at the business office. This all takes time, we are all volunteers, so please be patient. The goal is to make certain every eligible vote is accurately counted.
Votes will be counted subsequent to the meeting on Sunday, May 21, and the results announced at the regular board meeting to follow later in the afternoon.
Thanks for your participation.
Sincerely;
Your LISE Board of Directors
Jeff Smith, Secretary, LISECC
