Minutes October 20, 2024

/

BOARD OF DIRECTORs’ Meeting

Call to Order: Jim called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, Jeff Smith, Loren Conroy, Doug Cash, David Canterman (via Zoom)

  • Board members absent: None

  • Staff Present: Allison Cash

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda: None

Approval of Minutes and Consent Agenda:    

  • Board of Directors’ Meeting Minutes-September 28, 2024

  • 2024 DRAFT AGM Minutes

  • DRAFT-Member Letter Borrowing from Reserves

  • September 2024 Financial Reports

  • Staff Operations Report

  • Wilson Progress Report September 2024

Jeff motioned to approve the Consent Agenda and the September 28, 2024 BOD Meeting Minutes. Doug seconded. All in favor.

Member Communications:

  • Boulanger-Tree Removal at S-Curve

    • Jim read Gary and Barbara Boulanger’s letter aloud. Their primary concern was the lack of traffic control and whether the tree removal was a LISECC and/or wildfire prevention program. Jim noted that the tree removal was a county approved project; it was not a LISECC/Firewise project.

    • David would like to see the Firewise sign removed from the area.

  • A letter was received last night from Claude Joseph, but it was received too late to be added to the agenda. We will have our attorney review the letter and proceed accordingly.

Board Reports:

  • President:

    • Fine Schedule

      • Jim explained that the purpose of the fine schedule is to give LISECC the ability to enforce our rules.

        Jim suggested making the following changes to the Schedule of Fines:

        • 1. Add “Please note that the following schedule of fines does not supersede fines expressly stated in other areas of the governing documents.” to the end of the first paragraph.

        • 2. Under the heading 1. Schedule of fines, add, “As previously indicated, this schedule of fines does not supersede fines expressly stated in other areas of the governing documents. In compliance with Article 5.1.2., the Board may not be arbitrary or capricious in taking enforcement action.” to the end of the paragraph.

        • 3. Under the heading "Major Offenses”, change the paragraph to read:
          -Major Offenses are those which do involve a threat to human health and safety, or risk of harm to valuable property. Major Offenses consist of, but are not limited to, failure to abide by the Association’s Bylaws, Rules and Regulations, or Policy Statements.

    Doug motioned to approve the changes as submitted by Jim Coats for the Lummi Island Scenic Estates Community Club Schedule of Fines for Lot Owner/Tenant Violations. Loren seconded. All in favor.

    • Schedule Special Meeting of the Membership to vote on USDA-RD Loan application for the new water treatment plant. The loan application must be submitted within 60 days of the public forum, which was held on September 28, 2024. The Special Meeting of the Membership will be held on November 24, 2024 with the monthly board meeting scheduled to follow.

    • General Manager Report

    • Lien Filings/Water Shut-Off

      • Doug motioned to proceed with our lien policy and water shut-off procedures for those members who are delinquent, provided they do not bring their accounts current by the date indicated on the letters. Jeff seconded. All in favor.

  • Operations/Water:

    • The docks were scheduled to be removed this morning. However, due to the weather and winds, a cable snapped, and the large dock broke loose on Friday night/Saturday morning.  Staff is working to retrieve the docks and once they can pull them out of the water, the damage can be assessed.

    • Foundation Restoration provided a bid for $8,816 for the Treatment Plant Structural Stabilization. However, after consulting with Ram Construction, Doug believes that the cribbing he and staff have installed will stabilize and support the sagging beam.

    • The gate and fencing on Carol Lane were removed and service was completed on the water standpipe.

  • VP/Secretary: No report.

  • Finance: No report

  • Administration:

    • One of the delinquent account owners sold a property and LISECC collected $56,000.

New Business:

  • Discussion of hiring Dannon Traxler, an environmental lawyer, for approximately $1,200-$1,800. Dannon would provide a legal opinion on whether our watershed is protected from logging. Doug motioned to move forward with hiring Dannon Traxler for a legal opinion regarding the LISECC watershed. Jeff seconded. All in favor. In conjunction, Jeff would like to see the portion of the watershed that goes into Holiday Lake added to our current watershed mapping.

Old Business: None

Other Business:

  • Doug motioned to hold the Special Meeting of the Membership on November 24, 2024 at 9:30 am. Loren seconded. All in favor.

  • Next Meeting: November 24, 2024 at 9:30 am. The Special Meeting of the Membership (Hybrid) will be followed by the regularly scheduled Board of Directors’ Meeting for November.

  • The board entered Executive Session at 10:39 am to discuss legal issues. The board returned to regular session at 11:12 am. No motions were made during Executive Session.

Adjournment: Doug motioned to adjourn the meeting at 11:13 am. Jeff seconded. All in favor.