Minutes November 24, 2024

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BOARD OF DIRECTORs’ Meeting

Call to Order: Jim called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  •  Board Members Present: Jim Coats, Jeff Smith, Doug Cash, David Canterman (via Zoom), Loren Conroy (via Zoom)

  • Board members absent: None

  • Staff Present: Allison Cash, Nick Kluge, Justin Swaen

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda: None

Approval of Minutes and Consent Agenda:    

  • Board of Directors’ Meeting Minutes-October 20, 2024

  • October 2024 Financial Reports

  • Staff Operations Report

  • Wilson Progress Report October 2024

Doug motioned to approve the Consent Agenda and the October 20, 2024 BOD Meeting Minutes. Jeff seconded. All in favor.

Member Communications:

  • Celia Topalian expressed her concern about the sharp drop off near Aiston Creek Bridge. The board discussed putting up a sign warning of the narrow bridge and steep slope.

Board Reports:

  • President:

    • USDA Loan Application-We anticipate the loan application being submitted on Monday, November 25, 2024.

    • General Manager Report

      • We do not have enough money in our checking account for payroll and current invoices. Discussion of where the shortfall is coming from and a repayment plan that will replace the money within 24 months per RCW 64.34.384. Doug motioned to transfer $75,000 from reserves to meet our financial obligations. Jeff seconded. All in favor.

  • VP/Secretary:

    • Jeff reminded the membership of the upcoming court hearing on December 13 @ 1:30 pm. Members are encouraged to attend in person or by Zoom.

  • Finance: No report

  • Administration:

    • We have received a preliminary environmental report on logging the LISECC Watershed. It does not appear that there are any archeological sites or year-round streams on the property. However, the old growth forest is likely the habitat of the marbled murrelet, which is an endangered bird. Before any permit could be issued for logging, intensive review by consultants for both the endangered species and slope issues would be required. The purpose of the studies is to document what the impacts of logging could be and the mitigation measures that the owner would have to undertake to avoid them. The entire process to obtain a permit would be rigorous and potentially very expensive.

  • Operations/Water:

    • Discussion of the best way to repair the marina docks.

    • Doug acknowledged and thanked Justin for the heavy rain washout repairs that he made around the community.

 New Business:

  • Dogs in Sanitary Control Area-Letter to Owner & Tenant. This issue is a point in our upcoming lawsuit. After discussion, the board is not going to write a letter at this time.

Old Business: None

Other Business:

  • Next Meeting: December 29, 2024 at 9:30 am.

Adjournment: Doug motioned to adjourn the meeting at 10:25 am. Jeff seconded. All in favor.