Minutes March 23, 2024

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BOARD OF DIRECTORS’ MEETING

Call to Order: Jeff called the meeting to order at 9:30am via Zoom Video Conferencing.

  • Board Members Present: Jeff Smith, Tim Robison, Leslie Dempsey, & David Canterman

  • Board members absent: Jim Coats

  • Staff Present: Allison Cash, Kevin Southworth (joined after call to order) & Justin Swaen (joined after call to order)

Voting Status: All board members present are in good standing.  Quorum. 

Changes to the Agenda:

  • Add “Beach Ave. Road Repair” to Finance Report

  • Add “Clubhouse Update” to Operations Report

Approval of Minutes and Consent Agenda:       

  • Board of Directors’ Meeting Minutes-February 25, 2024

  • February 2024 Financial Reports

  • Staff Operations Report

  • Wilson Progress Report February 2024

Leslie noted that the February 25, 2024 BOD Meeting Minutes have a typo. Under the Finance Report, it reads that a transfer of $75.00 was approved for the year-end transfer instead of $75,000.

Tim motioned to approve the Consent Agenda and the February 25, 2024 BOD Meeting Minutes with the noted change. Leslie seconded. All in favor.

Member Communications:

  • Carol McKinney spoke to the board about the Spring Roadside Clean-Up. All participants will meet at the Grange at 9:30 am on April 6.

  • Jerry Crawford addressed the board to ask if there will be Firewise chipping this spring.

    • Currently, LISE does not have a Firewise Coordinator. Anyone interested in the position should contact the Disaster Preparedness Division of the Lummi Island Fire Department.

  • Jeff read a letter from Guy Brooks & Laurie Shierk re: Noncompliant HOA Neighbor.

    • Jeff will draft a response to the members.

Board Reports:

  • President

    • General Manager Report

      • LISE Firewise Coordinator-Discussed during Member Communications

      • Proposed Assistant Operations Manager Job Description (Section 5.8)-Tim motioned to approve the job description as proposed with the modification of including “inspecting dams” in the Daily Responsibilities. Leslie seconded.  All in favor.

  • VP/Secretary: No report

  • Finance

    • Review of February financial reports.

    • Beach Ave. Road Repair

      • Leslie was contacted by the Whatcom County Engineer/Project Manager overseeing the road repair. He has made appointments with the affected owners to discuss the plan for the repair. The repair work is scheduled for August/September 2024.

    • Reserve Transfers

      • $882.50-Clubhouse Foundation Repair

        • Kingworks Structural Engineers-$200

        • GeoTest-$682.50

      • $1806.91-Correct Equipment (Water Meters)


        Leslie motioned to transfer $882.50 for the Clubhouse foundation repair and $1,806.91 for water meters from Reserves. Tim seconded. All in favor.

  • Administration

    • David provided an update on the 4 pending foreclosures.

    • Discussion about tree houses and other non-conforming structures and the role of the board in enforcing county codes. After discussion, the board encouraged concerned members to report non-conforming structures to the county. In addition, the board will draft a letter to the property owner informing them that they are out of compliance and that LISECC is filing a report with the county. 

    • Proposed revision of 5.4.5.3. Animal Waste Within the Sanitary Control Area:

All owners and visitors must prevent animal waste where possible and remove any that may be deposited in the Sanitary Control Area. All individuals are reminded not to feed deer or other wild mammals, as this action increases the concentration of these animals and their waste. Pets are prohibited in the Cabana/lake area, and all individuals are asked to refrain from walking their pets along Dogwood Terrace, Rosewood Terrace, and Carol Lane, as these roads are part of the SCA. Keeping of any animal of the species horse, mule, ass, cattle, sheep, goat, pig, chicken, and exotic animals within the SCA is prohibited. Any ruminants or livestock that are kept in the SCA will result in a fine of $50 per day per ruminant or livestock, until the animal or animals are removed.

Tim motioned to approve the revision to 5.4.5.3. as proposed. Leslie seconded. All in favor.

  • Proposed addition of 5.4.5.3.1. Use of Sheep, Goats, Cattle, or Other Ruminants for Property Maintenance

Owners may use ruminants (grazing animals such as sheep, goats, cattle, etc.) on a temporary basis to mitigate noxious or unsightly vegetation for up to 30 days so long as the animals are confined within a fence of sufficient height and strength in such a manner that they cannot get upon any street or commit any nuisance to neighboring properties. Animals must be removed after this time period. The animals must be kept in a healthy condition by the persons owning or possessing them. Failure to adhere to time limitations and/or humane treatment may result in a fine of $50 per day per animal, up to $100 per day per animal for repeat or egregious infractions. Any infractions will be reported to animal control. The property owner will be responsible for all fines and any damage to the adjoining properties caused by the animals. Note: Ruminants may not be used within any area designated as a Sanitary Control Area and will be subject to the same schedule of fines.

David motioned to adopt 5.4.5.3.1. as proposed. Tim seconded. All in favor.

  • Operations/Water

    • Tim presented a slide show of the Clubhouse foundation repair. Furnace installation is scheduled for April 11, 2024.

    • Quotes for Swim Lake Weed Removal

      • We received three quotes for weed removal in the Swim Lake including applying herbicide, installing one aerator fountain or installing two aerator fountains. The board expressed concern about using herbicide in the swim lake as it is an auxiliary water source. The board would like to explore using a mechanical option for weed removal.

New Business: None

Old Business: None

Other Business:

  • Next Meeting: Sunday, April 28, 2024 at 9:30 am.

Adjournment: Tim motioned to adjourn the meeting at 11:56 am. Leslie seconded. All in favor.