Minutes February 25, 2024

BOARD OF DIRECTORS’ MEETING

Call to Order: Jim called the meeting to order at 9:30am via Zoom Video Conferencing.

• Board Members Present: Jim Coats, Jeff Smith, Tim Robison, Leslie Dempsey, & David Canterman

• Board members absent: None

• Staff Present: Allison Cash, Kevin Southworth, & Nick Kluge (joined at 9:34am )

Voting Status: All board members present are in good standing.  Quorum.          

Changes to the Agenda:

• Add Clubhouse Update to Operations Report

Approval of Minutes and Consent Agenda:              

• Board of Directors’ Meeting Minutes-January 21, 2024 & February 8, 2024 Special BOD Meeting Minutes

• December 2023 & January 2024 Financial Reports

• Staff Operations Report

• Wilson Progress Report January 2024

Tim motioned to approve the Consent Agenda and the January 21, 2024 BOD Meeting Minutes and the February 8, 2024 Special BOD Meeting Minutes. Jeff seconded. All in favor.

Member Communications:

• Tommy Hester addressed the board to request that the board prioritize bringing Clark Circle into compliance.

• Report from LISE Disaster Committee

  • The committee met with Kevin to inventory disaster supplies in the maintenance shop. While they were there, they identified a place on the exterior of the shop where a white board can be mounted. There was also discussion about having the siren control moved to a locked box on the outside of the maintenance shop so that it is accessible to committee members.

  • James Southard and Allison talked about providing an option on the LISECC website where members can opt in to be notified by text in the event of an emergency. This is something that is going to need additional brainstorming.

• Request for Update on Swim Lake Weed Mitigation

  • The consultant has rescheduled for March, so there are currently no updates.

Board Reports:

• President

  • Logging Appeal Update

    • LISECC participated in a preliminary hearing to confirm our desire to continue with the appeal. All parties involved were present at the hearing. Many of the details cannot be shared at this time, but the board has put in a lot of work on the appeal, and they are pleased with the progress so far.

  • General Manager Report

    • Revised Payment Plan Request

      • The members requested a revised payment plan to be extended over 24 months. Tim motioned to approve the payment plan as proposed by the General Manager. David seconded. All in favor.

    • Lien Warning/Water Shut-Off

      • Tim motioned to approve proceeding with the lien filing and water shut-off on March 9, 2024 if the members do not request a payment plan or make a payment.  David seconded. All in favor.

    • Employee Evaluations

      • Allison, Jim and Leslie will work on the evaluations and share with the board before finalizing.

    • 2024 Reserve Study Bid

      • The 2024 Level 3 Reserve Study will cost $1000 plus $350 for the presentation of findings.

    • Wilson Bench Testing Proposal

      • After a discussion between Wilson Engineering and the DOH, Brian Smith is recommending that we do not proceed with the WesTech bench testing proposal.

    • Reservoir Gangway Project Update

      • A pre-application meeting has been scheduled with Whatcom County and the HPA has been submitted to Fish and Wildlife.

• VP/Secretary: No report

• Finance

  • Additional 2023 year-end reserve contribution

    • Based on the 2023 year-end financial reports, Leslie motioned to make an additional year-end reserve contribution of $75,000.00 from the WECU Operations account to the Fidelity Money Market account. David seconded. All in favor.

  • Reserve Transfers for Clubhouse Foundation Repair

    • Leslie motioned to make a transfer from reserves to pay the following invoices for Whatcom County, Kingworks Structural Engineers and GeoTest. Tim seconded. All in favor.

      • Whatcom County (Revised Building Permit) $123.60

      • Kingworks Structural Engineers $1,535.28

      • GeoTest $5,119.36

• Administration: No report

• Operations/Water

  • LISECC Habitat Report

    • LISECC received the eel grass survey which shows that there are eel grass beds beyond our docks. This means that the Department of Fish and Wildlife would not support relocating our docks as DNR has suggested.

  • Clubhouse Update

    • A mechanical permit for the new Clubhouse furnace was submitted, but the county is requesting additional drawings of the building.

    • Ram Construction will be back the week of February 26, 2024 to resume work on the Clubhouse.

    • Exterior lighting has been added around the Clubhouse.

  • Deferred Clubhouse/Marine Area Maintenance

    • Tim identified some maintenance he would like to see completed.

  • Clubhouse Drainage/Clark Circle Engineering

    • After discussions with a civil engineer, it was suggested that a bigger catch basin would fix the Clubhouse drainage issues. Additionally, on Clark Circle, the engineer suggested a different way of approaching the turnaround area that would not require as much excavation.

    • On September 17, 2022, there was a motion to allocate $10,000 for activities related to bringing Clark Circle into compliance. Approximately $6,000 remains in that budget. Tim motioned to contract with Leo DiFrancesco for an amount not to exceed $6000 to provide updated engineering for Clark Circle and the Clubhouse drainage. David seconded. All in favor.

New Business: None

Old Business: None

Other Business:

• Next Meeting: Saturday, March 23, 2024 at 9:30 am. The Clubhouse will be closed due to construction, so the meeting will be Zoom only.

• Executive Session to discuss legal matters related to the logging appeal. Jeff motioned to go into Executive Session at 11:35am for the sole purpose of discussing the legal aspects of the logging appeal. Tim seconded. All in favor. The board returned to Regular Session at 12:19pm. No motions were made during Executive Session.

Adjournment: Jeff motioned to adjourn the meeting at 12:19pm. Tim seconded. All in favor.