Minutes May 21, 2023

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Board of Directors’ Meeting

Call to Order: Jim called the hybrid meeting to order at 1:00 pm at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, Jeff Smith, Tim Robison, Lisa Machalski (via Zoom), & David Canterman (via Zoom)

  • Board members absent: None

  • Staff Present: Allison Cash & Kevin Southworth

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda: None

Approval of Minutes and Consent Agenda:    

  • Board of Directors’ Meeting Minutes –April 23, 2023

  • April 2023 Financial Reports

  • Staff Operations Report

  • Wilson Progress Report April 2023

Tim motioned to approve the Consent Agenda and the April 23, 2023 Board of Directors’ Meeting Minutes. Jeff seconded. All in favor.

Member Communication

  • 50033- re: Suggestion for raising funds. Member would like to see LISECC open the marina and Clubhouse to all Lummi Island residents (not just LISECC members) for a fee.

  • Request for Dues Relief-60019 & 60020-Further investigation is needed before the board can make a decision.

Board Reports

  • President

    • Details of Special Meeting Vote:

      • 238 ballots were mailed to eligible members/voters.

      • 103 absentee ballots were received via mail.

      • 9 proxy votes & 10 in-person votes were received.

    • Results of Special Meeting Vote

      • 122 total votes counted.

      • 65 votes for approval, 57 votes to disapprove. Assessment is approved.

    • Establishment of Allison Cash as administrator for USDA RD loan application-Tim motioned that we establish Allison Cash, LISECC General Manager, as Administrator for the USDA RD application. Jeff seconded. All in favor.

    • General Manager Report

      • Insurance Renewal-This year’s premium will be $28,327.55 from NPIP. Tim motioned to accept the 2023-2024 quote for insurance. Jeff seconded. All in favor.

  • VP/Secretary

    • Results of the Special Meeting vote will be distributed in a newsletter in the next few days.

  • Finance

    • Tax Return

  • Operations/Water

    • Clubhouse Permitting Update-Shoreline Exemption Permit has been issued. However, Whatcom County has tied certain conditions to the permit, including the requirement for geotechnical supervision during the foundation work. The elevation certificate has also been accepted by the county and Jepsen is pursuing a letter of map adjustment, which is necessary for any future permits.

    • Water Plant Planning-Wilson Engineering will be here on Monday, June 19th at 1:30 pm for a predesign meeting and site visit.

    • Mapping the Distribution System-Google Earth map of the system needs to be updated.

    • Department of Ecology Dam Inspection -We have received a report of the findings from the inspection of the Lummi Island Scenic Estates Dam and the Holiday Lake Dam from July 21, 2021. The report had a list of remedial actions to be taken to meet dam safety guidelines. Staff are currently working on a schedule for completing the necessary tasks.

  • Administration

    • Rule Amendment Motion-David motioned to amend rule 5.4.1.2 to read "After obtaining a building permit, a member desiring a water service shall apply to the Operations Staff on duty.  Operations Staff will give the member a blank form titled "Notice of Temporary Approval for Water Connection".  Member must complete and sign the form with signature to be notarized, and return to Operations Staff.  The LISECC bookkeeper will submit the completed form for recording by Whatcom County and the expense will be invoiced to the member's LISECC account.  The temporary water connection is valid for one year from the date of connection. Member can request a one-time extension, not to exceed one year, provided the member is in good standing. All service connections are subject to provisions of Bylaw section 4.6.  All services will be placed from the main to the property line by the club as set forth in Article 5.4.2.” Tim seconded. All in favor.

      (Lisa left the meeting at 1:50 pm.)

    • Update on Foreclosures:

      • Hearing in Whatcom County Superior Court scheduled for June 16 requesting summary judgement against delinquent property owner.

      • If we are granted summary judgement on June 16, we can proceed with foreclosure on another property that uses the same argument as the previously mentioned property owner.

      • Four delinquent members have been turned over to process servers. Once delinquent members are served, they have 20 days to respond to the foreclosure lawsuit.

      • Selling 2 LISECC owned lots on Berry Way & Jamison-David spoke with Angie Dixon at Lummi Island Realty. Angie recommended a selling price between $5,000-$10,000 for each lot. Upon sale she requires a 10% commission-5% to listing broker, 5% to selling broker and 2% in additional costs for escrow and closing fees. Angie recommended a listing period of 6 months. The Property Committee recommends listing each lot for $10,000 as soon as possible. David motioned that we list the two vacant properties on Jamison St. and Berry Way with Angie Dixon with Lummi Island Realty for a listing period of 6 months, for a listing price of $10,000 per lot, and a 10% commission upon successful sale. Tim seconded. Jeff, Tim & David voted in favor. Lisa was absent for vote. Motion passed.

Old Business: None

New Business: None

Other Business:

  • Next Meeting: June 25, 2023 at 9:30 am.

Meeting adjourned at 2:03 pm.