Minutes June 25, 2023

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Board of Directors’ Meeting

 Call to Order: Jim called the hybrid meeting to order at 9:31am at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, Jeff Smith, Tim Robison, Lisa Machalski, & David Canterman (via Zoom)

  • Board members absent: None

  • Staff Present: Allison Cash, Kevin Southworth & Nick Kluge (via Zoom)

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda: None

Approval of Minutes and Consent Agenda:    

  • Draft Special Meeting Minutes- May 21, 2023

  • Board of Directors’ Meeting Minutes-May 21, 2023

  • May 2023 Financial Reports

  • Staff Operations Report

  • Wilson Progress Report May 2023

Tim motioned to approve the Consent Agenda, the Draft Special Meeting Minutes of May 21, 2023 and the May 21, 2023 Board of Directors’ Meeting Minutes. Jeff seconded. All in favor.

Member Communication

  • Attorney’s Letter from Mortensen/Lamb re: Easement-The Board is considering the request pending more information from our attorney’s office.

  • Social Committee Requests-Carol McKinney presented a request for $600 for the Social Committee for 2024 and a request for $1360 for a TV and sound system for the Clubhouse. The Board will consider.

Board Reports

  • President

    • Wilson Site Visit on June 19, 2023-Several important decisions were made regarding the new water treatment plant:

      • New plant will have two skids for full redundancy.

      • Established that the new water treatment plant will be located on Dogwood Terrace.

      • Increase production capacity from 67 gallons per minute to 100 gallons per minute.

      • Contact time will happen in piping on the way to the tanks, making more water instantly available.

    • Reserve Study Draft- Tim motioned to approve the draft of the Reserve Study. Lisa seconded. All in favor.

    • General Prep: AGM-scheduled for August 26, 2023

      • The ballot will include:

        • Election of 2 Directors

        • Voting on the budget

        • Whether to conduct an audit

        • Whether to accept construction loan for new water treatment plant

    • General Manager Report

      • Payment Plan Request-Tim motioned to approve the payment plan. Lisa seconded. All in favor.

      • Rule Amendment 5.2.4.5.-Lisa motioned to approve adding the phrase “Legal consumer” to the beginning of rule 5.2.4.5. Tim seconded. All in favor.

      • The Heritage Trust is looking for input from LISE about the best ways to address parking concerns when the Aiston trail opens. The Board suggested that the Heritage Trust add signs indicating that there is no parking along Beach Ave.

  • VP/Secretary

    • No report

  • Finance

    • 2024 Budget-The draft budget does not increase dues in 2024. David motioned to approve the 2024 Draft Budget. Jeff seconded. All in favor.

  • Operations/Water

    • Clubhouse Permit Update-We are currently waiting for Whatcom County to approve the building permit. Ram Construction is aware of our status and is understanding of the delay.

    • New Water Plant Design Considerations/Wilson Engineering Onsite-Discussed during President’s Report.

    • New plant piping along Dogwood Terrace will require Grade and Fill Permitting and road restoration to replace any vegetation disturbed during construction.

    • Floating Walkway at Reservoir - Operations staff are requesting $10,000 from Reserves to pay for a floating walkway for the reservoir. The walkway will provide better access for water testing and address safety concerns for staff.

    • The boat staff currently uses for water testing has been recalled.

    • Boat Ramp-The boat ramp has cracked in the center and a small section is at a lower level than the rest of the ramp. The board is recommending that members do not launch at low tide and that they back straight down the ramp.

  • Administration

    • Update on Foreclosures

      • Since the May 2023 BOD Meeting, we have sold the lots on Jamison St. and Berry Way, netting $15,469.11 for both.

      • One member has delivered $9,242.63 to our attorney to bring their account current.

      • Summary judgement hearing in Whatcom County Superior Court on 6/23/2023. The judge ruled in LISECC’s favor on all 5 counts. We can now set a date for the foreclosure sale on the lots.

      • Based on the summary judgement ruling on 6/23/2023, we will proceed with pursuing summary judgement against another member who is using similar arguments.

      • Two members have contacted the office and stated that they will deliver the money to pay their delinquent accounts in full.

      • One member has contacted the attorney and asked for a two week extension to bring their account current.

Old Business: None

New Business:

  • Proposal for New Member Welcome Packet-Jim to revise and finalize.

Other Business:

  • Next Meeting: July 30, 2023 at 9:30 am.

Lisa motioned to adjourn the meeting at 11:17 am. Tim seconded. All in favor.