Minutes February 22, 2023

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Board of Directors’ Meeting

Call to Order: Jim called the hybrid meeting to order at 6:00pm at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, Jeff Smith, Tim Robison, & David Canterman (via Zoom)

  • Board members absent: Lisa Machalski

  • Staff Present: Allison Cash, Kevin Southworth

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda:  Move “Amending Policy 8” to President’s Report

Approval of Minutes and Consent Agenda:    

  • Board of Directors’ Meeting Minutes –January 22, 2023

  • January 2023 Financial Reports

  • Staff Operations Report

Jeff motioned to approve the Consent Agenda and the January 22, 2023 Board of Directors’ Meeting Minutes. Tim seconded. All in favor.

Member Communications:

  • Louise Weber: Letter re: Dues Relief-Jim read the letter aloud to those in attendance.

  • Doug Lilyroth & Isaac Colgan: Clubhouse Funding Letter-Isaac Colgan addressed the board to advocate for using Reserve funds to fund the clubhouse repairs.

Board Reports:

  • President/Administration

    • Amending Policy Statement 8-Tim motioned to amend Policy Statement 8 to read “such sales will be unrestricted and credited to the reserve fund” instead of the water reserve fund. Jeff seconded. All in favor.

    • Bylaw Proposal-The Bylaw Committee recommends moving forward and presenting the three amendment proposals to the membership. The Bylaw Committee also recommends holding a hybrid public forum on March 19, 2023 to present the amendments and give the membership the opportunity to discuss them.

    • General Manager Report

      • PSCCU CD matured and has been reinvested in a 10-month CD at 3%. WECU CD matures on February 28, 2023.

      • Update on Foreclosures

        • Demand letters went out to delinquent members stating that they must pay their accounts in full by March 6, 2023.

        • Allison submitted a declaration to be filed with the court about the amount owing for one of the members where we are pursuing foreclosure.

      • Staff Training/CEUs

        • Justin recently completed his Level 1 review course and will soon be taking the test for certification.

        • Kevin went to a three day conference in Vancouver, WA where he earned some of the CEUs necessary to maintain his license.

        • Nick is registered for 2 review classes in September to prepare him for the Level 2 Certification and Cross-Connection Specialist Exams.

  • VP/Communications/Planning/Secretary

    • Jeff will draft a letter to the membership informing them of the upcoming forum regarding the bylaw amendment proposals.

  • Finance-No report.

  • Operations/Water

    • Water Committee: Formation & Report-Three people have joined the Water Committee and they are meeting with staff tomorrow and touring the water treatment plant.

    • Wilson Progress Report-January 2023-The committee is satisfied with the format and the information presented in the report.

    • Clubhouse Foundation Bids

      • We have received 2 bids and are waiting to receive a more comprehensive bid from one additional company.

  • Administration-No report.

New Business: None

Old Business: None

Other Business:

  • Next Meeting: March 26, 2023 at 9:30am.

Adjournment: Tim motioned to adjourn the meeting at 7:39 pm. Jeff seconded. All in favor.