Minutes January 22, 2023

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Board of Directors’ Meeting

Call to Order: Jim called the hybrid meeting to order at 9:36 am at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, Jeff Smith, Tim Robison, Lisa Machalski, & David Canterman (via Zoom)

  • Board members absent: None

  • Staff Present: Allison Cash, Kevin Southworth, Nick Kluge (via Zoom)

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda:  Add “Revised Submittal for the Bylaw Amendments” to Secretary’s Report

Approval of Minutes and Consent Agenda:    

  • Board of Directors’ Meeting Minutes –December 18, 2022

  • December 2022 Financial Reports

  • Staff Operations Report

The board approved the Consent Agenda and the December 18, 2022 Board of Directors’ Meeting Minutes.

Member Communications:

  • 10225 & 10226-Application for Dues Relief-Tim motioned to approve the application for dues relief subject to an onsite inspection. Lisa seconded. All in favor.

  • 30059-Request for Leak Forgiveness-Lisa motioned to approve the one-time leak forgiveness request for the difference in water usage between Tier 23 and Tier 2. Tim seconded. All in favor.

  • Dempsey-Proposal for Clubhouse LED Lights Upgrade-Tim motioned to approve up to $1,000 for LED light upgrades for the clubhouse. Lisa seconded. All in favor.

  • McKinney-Social Committee Request for Funds-Carol discussed that the Social Committee is planning monthly events on the first Saturday of each month, beginning April 1st. Each event will have a theme and be family friendly. Tim motioned to allocate $500 for use by the Social Committee for public events sponsored by LISECC. Lisa seconded. All in favor.

  • Jerry Crawford addressed the board to inquire about replacing the clubhouse ceiling tiles, the weeds in the lake, and the dog waste posts.

  • Louise Weber submitted a letter on 1/21/23, but to give the board time to review the letter, discussion was deferred until the February BOD meeting.

Board Reports:

  • President/Administration

    • Staff Evaluations/Schedule/Content/COLA Increases-Discussion of merit increases vs. COLA increases. Tim motioned that LISE make a one-time cost of living adjustment to raise staff pay by 8.6%, separate from merit increases, effective January 1, 2023. Lisa seconded. All in favor.

  • VP/Communications/Planning/Secretary

    • Revised submittal for the proposed bylaw amendments was received on Friday, January 20, 2023. The bylaw committee will reconvene to approve and submit it to the board.

  • Finance

    • Maturing CD at PSCCU-Allison will coordinate with Lisa to move the CD to the PSCCU Savings account until it can be moved to a CD with a better rate.

  • Operations/Water

    • Clark Circle

      • Discussion of the prioritization of the Clark Circle project over other infrastructure projects and how the board should proceed.

      • Lisa motioned to table the Clark Circle project for 6 months until LISECC can determine their true obligation to improving the road and can establish firm costs. Motion was not seconded.

      (Lisa left the meeting at 11:39am.)

    • Clubhouse Restoration

      • The site plan has been completed by Barry Herman. It is required by Whatcom County for the permit process.

    • Foundation Bids:

      • Foundation Restoration updated their bid and increased it by $24,000-now about $168,000.

      • We are expecting two more bids in the next few weeks. Tim anticipates presenting them at the next regularly scheduled board meeting.

    • Culvert Bids-We are expecting two bids in the next week for an amount between $10-20,000.

  • Administration

    • Update on Foreclosures-The attorney’s office will update the board on the status by the end of January.

New Business: None

Old Business:

  • Amending Policy 8-Tabled until the February 2023 BOD meeting.

Other Business:

  • Next Meeting: February 22, 2023 6:00pm

Tim motioned to adjourn the meeting at 12:26. Jeff seconded.  All in favor.