Minutes May 22, 2022

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Board of Directors’ Meeting

Due to the length of the meeting and file size limitations, the audio recordings are split into Three parts.

Call to Order: Ben called the meeting to order at 9:30 am via Zoom Video Conferencing.

  • Board Members Present: Ben Twigg, Jim Coats, Jeff Smith, William Enoch, Tim Robison

  • Board members absent: None

  • Staff Present: Kevin Southworth, Isaac Colgan, Allison Cash

Voting Status: All board members present are in good standing.  Quorum.      

Changes to the Agenda:

  • Add “Intern Proposal” to the President’s Report

  • Add “Opening a New Brokerage Account” to the Finance Report

  • Remove “AGM Planning” from the President’s Report  

Guest Forum:

  • Wilson Engineering Update - Brian Smith (Wilson Engineering) joined the meeting to review Wilson Engineering’s draft of the System Capacity Analysis. The system capacity analysis analyzes the water system with respect to its ability to serve connections and its system capacity. The analysis will be a part of the Small System Management Program and is a key piece of analysis that will go into sizing the treatment plant replacement. Limiting capacity factors include water rights, treatment system capacity, storage related capacity, and distribution system capacity. The conclusion is that with a new treatment system, the system and storage system will support a full build-out (276 ERUs). Three recommendations for improvements include decreasing distribution system leaks, installing a weir on the Dickenson Lake outlet along with a meter on the pump back system, and replacing the water treatment plant. Considering changes to the draft memo, the consensus of the board is that Brian will coordinate with staff to finalize the memo.

Approval of Minutes and Consent Agenda:    

  • Board of Directors’ Meeting Minutes –April 24, 2022

  • April 2022 Financial Reports

  • April 19-May 16, 2022 Operations Report

Ben suggested that we remove the obsolete action item list from the minutes. William motioned to approve the Consent Agenda and the April 24, 2022 Board of Directors’ Meeting Minutes with the proposed change. Tim seconded. All in favor.                    

Member Communications:

  • Email from Sharleen to be included in next month’s board packet.

Reports:

  • Finance

    • Reserve Transfer- Tim motioned to approve a transfer from Reserves for Wilson Invoice 16898 for $1,807.00. Jim seconded. All in favor.

    • We currently have 11 banking accounts at 3 institutions. We have a CD maturing in June; if we do nothing, it will roll over at 0.4% for 10 months. Additionally, we have a concentration of cash in excess of the NFCUA insured limits at WECU. William recommends moving the excess cash from WECU and the funds from the maturing CD to a brokerage account at Fidelity. William will bring the application to the next meeting with the General Manager and the Board President as the “control persons”.

  • President

    • Intern Proposal-The proposal has not taken staff input into consideration, and that must be done before the board will consider it.

  • Administration

    • Marina Rules-In policy #9, insert the words “vessels or” to Rule #10 for clarity. This change will be replicated in all areas in which Policy #9 occurs and in any signage that includes this rule. 

    • Remove “No dogs are allowed at the Marina” from Policy 12.  Board agrees.

    • Replacement Bylaws-Jeff proposed that the new document is put on the website as soon as it is available. Ben suggested that LISECC host a forum to discuss the new document. Jim will write an explanation of why these changes are necessary.

  • Operations/Water

    • Clubhouse Structural Engineering Report-Jack King (Kingworks Structural Engineering) joined the meeting to present the structural engineering plan for the clubhouse foundation repair. According to the plan, a grid of concrete grade beams would be installed in the crawlspace and a new foundation would be poured underneath the grade beams. The idea is to support the existing concrete wall with a new grade beam that in turn, is supported by grade beams that run back and tie to the opposite wall. The load would be driven into the rock further back should the cliff fail. This plan is supported by the coastal geologist. The plan also addresses condition issues with the deck.

    • Clubhouse Recommendations- Next steps include scheduling a pre-planning meeting with Whatcom County and getting estimates from contractors. William motioned that we approve an expenditure not to exceed $800 for a preliminary review at the county level. Tim seconded. All in favor.

      The board asked staff to come back with a recommendation about restricting use of the deck. Details to be finalized next month.

    • Community Property vs LISECC Owned Property-Community property is registered with the county and owned by all LISECC members making it unfeasible to sell. However, LISECC owns a  lot (Division 1, Lot 2) that can be sold, and we have received two offers on that lot. Ben recommends that we postpone consideration of these offers until the board creates a criteria and process for the sale of LISECC owned lots.

    • Discussion of Possible Lot Sales-Allison will contact a few real estate agents to discuss valuations and options for selling the lots and report back at the next board meeting.

    • Dog Waste Station Location/Management-Tabled due to time restrictions

  • Communications/Planning: No report

Old Business: None

New Business: None

Other Business:

  • Next BOD Meeting: June 28, 2022 at 6:30pm

  • Executive Session to discuss legal matters-Removed from agenda due to time restrictions

Adjournment: 12:19 pm.