Minutes January 17, 2021

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Board of Directors’ Meeting

Call to Order: Doug Cash called the meeting to order at 9:30am via Zoom Video Conferencing.

  • Board Members Present: Jeff Smith, Doug Cash, Ben Twigg, Jim Coats, William Enoch

  • Board members absent: None

  • Staff Present: Kevin Southworth, Isaac Colgan, Allison Cash

Voting Status: All board members present are in good standing. Quorum.         

Changes to the Agenda:

  • Add Executive Session under Other Business

Approval of Minutes: 

  • Ben motioned to approve the Board of Directors’ Meeting Minutes from December 13, 2020. Jim seconded.  Passed.

Member Communication:

  • Account 60004-re: Clark Circle Survey.  Member would like to know why the survey is being conducted and if there will be any changes to the road because of the survey. 

    The survey is being conducted as a first step to bring Clark Circle into compliance with Whatcom County requirements that the road has a turnaround large enough accommodate fire trucks.  LISE does not have the results of the survey yet, so it is premature to make any conclusions about how the survey will impact property owners. 

    The owner of account 60001 & 60002 joined the conversation to let the board know that he believes the existing road is on a significant portion of his property.  He feels that if the road needs to be widened, he should not have to forfeit any more of his property to do so.  The Board reiterated that no decisions will be made until we have the finalized survey.

Reports:

  • President: No report.

  • Finance: No report.

  • Operations/Water

    • Wilson Engineering Memo: Membrane Filtration Pilot Systems-Add to Feb. BOD meeting agenda to give board members more time to review.

    • Cross Connection Control Program to be implemented as part of our Formal Compliance Agreement with the DOH. Dave Olson will serve as a consultant on an hourly basis, not to exceed $1,000.00.

    • Reservoir Stream Sampling-Bill Taylor is still analyzing data. 

  • Communications/Planning: No report.

  • Administration:

    • Boat Registration form has been updated. 

    • Marina committee will discuss updating the rules that are posted on the signs. 

    • Discussion of ways to secure kayaks at the marina.  Ultimately, kayak owners are responsible for securing their property.

Old Business: None

New Business:

  • William motioned that the board authorize issuance of a WECU credit card with a single transaction limit of $2,500 for Isaac’s use, with all the same internal controls relative to expenditure authorization we already have in place.  Jim seconded.  Passed.

Other Business:

  • The board went into Executive Session at 10:20am to discuss personnel matters and potential legal questions. Back in session at 11:04am.  No motions were made during the Executive Session.    

  • Ben motioned to approve the Project Manager job description. Jim seconded.  Passed. 

  • The board will address Isaac’s concern regarding job descriptions and complete his employee evaluation for past period.

  • Next BOD Meeting: February 28, 2021 at 9:30am.

Adjournment: 11:05am

Click here to see a table of the action items to be completed by board members as of January 17, 2021.