Minutes November 15, 2020

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Board of Directors’ Meeting

Call to Order: Doug Cash called the meeting to order at 9:30am via Zoom Video Conferencing.

  • Board Members Present: Jeff Smith, Doug Cash, Ben Twigg, Jim Coats, William Enoch

  • Board members absent: None

  • Staff Present: Kevin Southworth, Isaac Colgan, Allison Cash

Voting Status: All board members present are in good standing. Quorum.         

Changes to the Agenda:

  • Add letter from acct. 100003 to New Business

  • Add communication from Sharleen Peitsch-Tyerman to New Business re: Board Member Stipend

Approval of Minutes: 

  • William motioned to approve the Board of Directors’ Meeting Minutes from October 18, 2020. Jim seconded. Passed.

Member Communication:

  • Acct 60003-re: Cul de Sac Completion on Clark Circle.  The road is currently 10 feet wide and Whatcom County stipulates it must be 12 feet wide to issue a building permit.  The board agreed that the first step is to get the road surveyed.  Ben moved to engage Jepsen & Associates in surveying Clark Circle.  Discussion followed.  Ben amended his motion to put out to bid a survey of Clark Circle with authorization to proceed with the lowest bid.  William seconded.  Passed.

Reports:

  • President: No report

  • Finance:

    • William motioned to transfer $7,935.44 from Reserves to cover the cost of the Stop Log Replacement by Ram Construction. Jeff seconded Passed.

  • Operations/Water

    • William motioned to authorize the purchase of equipment to expand Wi-Fi and security camera installations for LISE facilities.  Ben seconded. Passed.

    • Discussion of the need for UVT In Line Meter, not to exceed $8,100. Meter is necessary to measure Natural Organic Material (NOM) and treat turbidity that the current meter cannot detect/measure .  Ben motioned to approve the purchase of the UVT meter with a transfer from Reserves not to exceed $8,100.  Jim seconded. Passed.

    • WA state requires that we adopt a Coliform Notification Policy for inclusion in the Coliform Monitoring Plan.  Discussion continued until the next board meeting.

  • Communications/Planning:

    • William proposed writing an article for the newsletter with information for members about maintaining their home water system.

  • Administration:

    • Marina committee has been formed with several members of the community.  Committee would like to change the wording on the decal request to omit the no charge clause for skiffs and instead, insert the idea that all craft moored at the dock must have a current registration and display a permanent LISE decal or temporary permit.  Marina Committee to discuss method of enforcement for rules at dock and marina. 

Old Business: None

New Business:

  • Acct 100003-re: Complaint against Acct 100002.  William proposed establishing a protocol that if LISE must call law enforcement to respond to a member’s non-compliance, then we will move forward with action including possible suspension of membership privileges. 

  • Discussion of the stipend for board members and what the definition of “in-person meeting” currently means.

Other Business:

  • The board went into Executive Session at 11:07am to discuss personnel matters.  Back in session at 11:22am.  No motions were made during the Executive Session. 

  • Next BOD Meeting: December 13, 2020 at 9:30am.

Adjournment: 11:25am

Click here to see a table of the action items to be completed by board members as of November 15, 2020.