Minutes January 26, 2025

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Board of Directors’ Meeting

Starting with Call to Order

Call to Order: Jim called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  •  Board Members Present: Jim Coats, Jeff Smith, Doug Cash, Loren Conroy, David Canterman (via Zoom)

  • Board members absent: None

  • Staff Present: Allison Cash, Nick Kluge

Voting Status: All board members present are in good standing.  Quorum.          

Changes to the Agenda:

  • Add discussion of Lake Rake to Operations Report

Approval of Minutes and Consent Agenda:              

  • Board of Directors’ Meeting Minutes-December 29, 2024

  • Special Meeting of the Board of Directors Minutes-January 6, 2025 & January 16, 2025

  • December 2024 Financial Reports

  • Staff Operations Report

  • Wilson Progress Report December 2024

Loren motioned to approve the Consent Agenda and the December 29, 2024, January 6, 2025 & January 16, 2025 BOD Meeting Minutes. Doug seconded. All in favor.

Member Communications:

  • Dan Thane addressed the board to seek clarification on mailing deadlines for the Special Meeting of the Members.

  • Tommy Hester addressed the board to speak about his frustration regarding the lack of progress on Clark Circle. He urged the board to make the project a priority.

Board Reports:

  • President:

    • Discussion of Bylaw Amendment

      • Jim read the text of the proposed bylaw amendment 4.5.4.1.

      • Jim opened the floor for members to speak.

        • Michael Wardell spoke to oppose the bylaw proposal. He expressed his concern that the bylaw proposal has ambiguous language, and it does not necessarily raise the liability factor.

        • Mitch Nimon spoke to oppose the bylaw proposal. He would like the board to seek resolutions that do not involve litigation.

        • Cathy Cousineau addressed the board to discuss her concerns about the inconsistency throughout the amendment with regard to the phrase “attorneys’ fees and costs” . She also addressed her concern about using the phrase “Special Assessment”. Special Assessment has a negative connotation and is associated with a fee charged to all members, which is not the intent of the bylaw amendment.  

          • RCW 64.90.285(9) allows changes to an amendment to correct an inconsistency, or a scrivener’s error, or clarify an ambiguity.

          • Discussion of adopting the following proposed corrections upon passage of the amendment:

            • 1. For consistency, use the phrase “Attorneys’ fees and costs” throughout.

            • 2.     Fix the scrivener’s error in the second line-“amount” should read “account”.

            • 3.     For clarity, the 2 instances of “Special Assessment against the member’s lot(s)” will be changed to “an assessment against the non-prevailing member’s lot(s)”

        • John Koleda expressed his concern about whether this amendment may bring more problems forward.

      • There was a general discussion of the background leading to the necessity of this bylaw amendment.

    • General Manager Report

      • Lien Warning & Water Shut-Off Notice

        • David motioned to proceed with the water shut off and lien filing if the members do not bring their account current by the date on the notices. Doug seconded. All in favor.

      • QuickBooks ACH Fee Changes

        • On February 13, 2025 QuickBooks will increase their fees for processing ACH Bank Transfers/E-Checks (1% with a cap of $15.)

        • LISECC will charge the same fee to members who use this payment method.

      • Employee Evaluations

        • Board members and Allison will coordinate on completing evaluations.

  • Operations/Water

    • Marina Dock Bid

      • Duncan McLane and Chris Immer provided a bid not to exceed $48,100 to replace the damaged dock.

      • Loren motioned to proceed with the bid from Duncan McLane and Chris Immer for replacement of the damaged dock for an amount not to exceed $48,100. Doug seconded. Discussion followed. All in favor.

    • Discussion of weed mitigation in the lake. There is a lake rake that we can purchase for $7,000-8,000.

      • Doug motioned not to exceed $8,000 for the purchase of a pond rake, winch and anchor to mitigate the weeds in the swim lake. Loren seconded. All in favor.

    • Clark Circle Update

      • Doug recently walked Clark Circle with the project manager from Ram Construction. After reviewing the plans and the site visit, the early estimate is that it will cost $275,000 to bring the road into compliance.

      • Discussion followed about alternative ideas to bring the cost down.

  • Administration

    • One member has withdrawn his appeal regarding foreclosure.

    • Our attorney is waiting for the Court of Appeals to schedule a hearing for a foreclosure proceeding with another member.

  • VP/Secretary:

    • Looking for volunteers for the Election Committee to help count votes for the February Special Meeting of the Membership.

    • LISECC has another court hearing on January 31 and is encouraging members to attend in person or on Zoom.

  • Finance:

    • Loren reviewed the financial reports and noted that 2024 legal expenses were much more expensive than anticipated.

    • Loren reviewed the 2024 Reserve Study with regard to replacing the damaged dock. Under the component list for dock work/repair, we have a replacement cost estimate of $80,000.

New Business: None

Old Business: None

Other Business:

  • Next Meetings:

    • Special Meeting of the Membership February 23, 2025 at 9:30am

    • Board of Directors’ Meeting February 23, 2025 at 1:00pm

Adjournment: Doug motioned to adjourn the meeting at 11:40 am. Loren seconded. All in favor.