Minutes June 14, 2020

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Board of Directors’ Meeting

Call to Order: Doug Cash called the meeting to order at 9:30am via Zoom Video Conferencing.

  • Board Members Present: Jeff Smith, Doug Cash, Ben Twigg, William Enoch, Sharleen Peitsch-Tyerman

  • Board members absent: None

  • Staff Present: Kevin Southworth, Isaac Colgan, Allison Cash

Voting Status: All board members present are in good standing. Quorum.         

Changes to the Agenda:

  • Remove Clubhouse Reservations from New Business

  • Discussion of AGM moved to the President’s Report

Approval of Minutes: 

  • Ben motioned to approve the Board of Directors’ Meeting Minutes from May 17, 2020 and May 27, 2020. William seconded. Motion passed.

Member Communications:

  • Acct 20008-Note re: Lien Filings.  Discussion of the fact that although LISE has suspended late fees, finance charges and water shut-offs for the time being, we are still proceeding with lien filings as a way to record the debt.

  • Acct 70014 & 70015-Letter re: Bylaw Amendment.  Member expressed his concern that the board is not following the procedure for amending bylaws as set forth in Bylaw 4.7.2.  Discussion of having a Special Meeting after the AGM dedicated to voting on the Amended and Restated Bylaws.

Reports:

  • President:

    • Discussion of AGM location and date amid Public Health/Whatcom County recommendations. 

  • Finance:

    • Review of 2021 Draft Budget.

    • Ben motioned to allow a transfer from Reserves for Wilson Engineering not to exceed $60,000. William seconded.  Passed.

  • Operations/Water:

    • Staff is requesting a small boat with a removable motor to carry out operations and water testing in the reservoir, lake, and marina.  William motioned to authorize staff to look for a boat not to exceed $5,000.  Staff will consult with Doug before final purchase.  Ben seconded.  Passed.

  • Communications/Planning:

    • Jeff discussed a few member communications in response to the recent newsletter.  He is also available to help compose the newsletter for the AGM.

  • Administration: 

    • Discussion of duties of the Corporate Secretary and Executive/Assistant Secretary. 

    • Discussion of new candidates for Board positions.  In order for a member’s name to be included on the ballot, written letters of intent are due by July 15, 2020.

Old Business: None

New Business: None

Other Business:

  • Next BOD Meeting: July 19, 2020 at 9:30 am

  • Adjournment: 11:31am

Click here to see a table of the action items to be completed by board members as of June 14, 2020.