Minutes April 19, 2020

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Board of Directors’ Meeting

Call to Order: Doug Cash called the meeting to order at 9:31am via Zoom Video Conferencing.

  • Board Members Present: Jeff Smith, Doug Cash, Ben Twigg, William Enoch, Sharleen Peitsch-Tyerman

  • Board members absent: None

  • Staff Present: Kevin Southworth, Isaac Colgan, Allison Cash

Voting Status: All board members present are in good standing. Quorum.         

Changes to the Agenda: None

Approval of Minutes:                                                  

  • William motioned to approve the Board of Directors’ Meeting Minutes from March 15, 2020. Sharleen seconded. Motion passed.

Member Communications:

  • Isaac reported that LISE received funding to pay for a chipper on May 4 as part of  FireWise efforts.

  • Discussion and review of materials for Bound Lot Request for lots 30095 & 30096. William motioned to approve the request for dues relief on lots 30095 & 30096 beginning in 2021. Jeff seconded. Motion passed.

Reports:

  • President:

    • Our attorney is working on his draft of Part 4 and will get it to us as soon as possible.

  • Finance:

    • Discussion of reclassifying Isaac’s position from an hourly position to a salary position. Ben moved to convert Isaac’s position to an exempt salary position taking his current hourly wage and extending that to an annual salary assuming 40 hours/week and 52 weeks/year. William seconded. Motion passed.

    • A CD with Peoples Bank came up for renewal on April 14. Based on the low interest rate (0.3% for 36 months), we did not renew. Ben motioned to move the funds that recently matured into our WECU Reserve Savings account and not reinvest in a CD at this time. Sharleen seconded. Motion passed.

  • Operations/Water:

    • Carl Garrison from Coffman Engineering has notified us that he can no longer complete the work on the treatment plant as expected. Wilson engineering has provided a bid re: professional consulting services related to water treatment plant compliance. Ben moved to approve the Wilson Engineering proposal with the amendment of changing the July 1 deadline to June 1 and to continue discussion about closure with Coffman Engineering at our May meeting. William seconded. Motion passed.

    • Turbidity levels are rising again, and it is likely we have exceeded the DOH threshold again. Staff have contacted the state and have asked them to expedite our violation. In the meantime, staff will draft a notice to the membership to let them know that we expect another violation from the state.

    • Discussion of keeping LISECC facilities closed during Covid-19 Stay at Home Orders. Signs will be posted to let members know that facilities are closed until further notice.

    • Large Docks scheduled to go in the water May 11-12. Members should adhere to physical distancing guidelines while using the docks. Sharleen motioned to authorize Kevin and Isaac to close the boat ramp if Whatcom County closes access to their boat launches. Ben seconded. Motion passed.

  • Communications/Planning:

    • Newsletter went out last week.

  • Administration: 

    • Discussion of Governing Docs, Part 5-Table conversation until next board meeting.

    • Discussion of amending bylaw 4.4.2.7 to change the requirement that board members must physically attend meetings in order to receive the stipend.

Old Business:

  • Three bids were received for the backhoe.

    • Bid 1-$3,100.00

    • Bid 2-$3,512.00-SOLD

    • Bid 3-$650.00

New Business:

  • Discussion of Late Fees, Finance Charges, Water Shut offs and Liens. Sharleen motioned that as a result of Covid-19, all water shut offs, finance charges and late fees will be suspended and reevaluated on a month to month basis in compliance with the world situation. William seconded. Motion passed.

Other Business:

  • Next BOD Meeting: May 17, 2020 at 9:30 am. June meeting tentatively scheduled for June 14, barring any change at the May meeting.

  • Adjournment: 11:33 am

Click here to see a table of the action items to be completed by board members as of April 19, 2020.