Minutes October 20, 2019

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Board of Directors’ Meeting

Call to Order: Doug Cash called the meeting to order at 9:34 am at the Scenic Estates Clubhouse.

  • Board members present: Jeff Smith, Doug Cash, Ben Twigg, Sharleen Peitsch-Tyerman, William Enoch

  • Board members absent: None

  • Staff Present: Kevin Southworth, Isaac Colgan, Allison Cash

Voting Status: All board members present are in good standing. Quorum.

Changes to the Agenda:  None

Approval of Minutes:

  • Discussion of the content of the minutes.  Ben motioned to approve the Board of Directors’ Meeting Minutes from September 8, 2019.  William seconded.  Passed.

Member Communications:

  • Letter to LISE requesting bound lot status-The documentation provided does not meet the requirements for granting bound lot status.

Reports:

  • President  

    • AED costs-Rough estimate for 2 units is $2000-$4000.

    • The water turbidity levels (cloudiness in the water) have exceeded the DOH threshold.  The Operations staff is actively working with the state and other experts in the field to find solutions to bring the turbidity levels down.  LISECC water remains safe and turbidity levels do not necessarily cause health concerns.  However, anyone with specific health concerns should consult their doctor.  A letter will be drafted and sent to the membership by the end of the week.

  • Operations/Water

    • Review of Operations Strategic Plan.

    • Discussion of changes to current water reconnection policy.

  • Finance

    • Review of monthly financial statements.

    • Sharleen motioned that Ben Twigg, Finance Chair and Treasurer, be added as a signer to LISECC financial accounts at each financial institution. Jeff seconded. Passed.

  • Communications/Planning

    • Upcoming newsletter to include information about turbidity levels.

  • Administration

    • Gov Doc Update-The goal is to submit the entirety of our governing documents, with suggested changes, by Feb. 1. for legal review.  The suggested changes will be presented to the membership for a vote at the 2020 AGM.

Old Business:

  • Discussion of discrepancies of lot maps in LISECC.  Information will be submitted to our attorney to seek clarification.

New Business:

  • Consideration of adoption of liability release for use of LISECC facilities.  Current Clubhouse rental form to be updated, as well.  Both forms will be sent to our attorney for review.

  • Discussion of LISECC rules and policies and the best way to encourage members to follow them.

  • Water Disconnection and Lien notices-Sharleen motioned to move forward with water disconnections per our policies.  Ben seconded.  Passed.

Other Business:

  • Next BOD Meeting: November 17, 2019 at 9:30am.

Adjournment: 11:31 am.

Click here to see a table of the action items to be completed by board members as of October 20, 2019.