Minutes February 19, 2017

MINUTES OF THE BOARD OF DIRECTORS’ MEETING FEBRUARY 19, 2017

Subject to approval and correction at the Board of Directors’ Meeting on March 19, 2017

MEMBER CONCERNS:      none                             

CALLED TO ORDER:  by Mark Sexton at 9:35 a.m.

PRESENT: Mark Sexton, Doug Cash, Leslie Dempsey, Tim Slater

EXCUSED:  Gloria Maxwell

VOTING STATUS:  All board members present are in good standing.  Quorum

APPROVAL OF MINUTES: Cash made a motion to approve the 1/22/17 BOD minutes, Leslie seconded.  Tim abstained because he was absent.  Passed.

COMMUNICATIONS:  None

COMMITTEE REPORTS

ADMINISTRATION:  Discussed waiting on legal advice regarding the legalities of changing the term length of a board member from 3 to 2 years.  It was explained when it was voted on going from 7 board members to 5 but not sure if it is just an administrative edit or by vote.

Tim states the insurance is up for renewal in May but doesn’t know with the lawsuit outcome and everything in favor of LISECC will have any bearing on the rates going down or if it is too soon. 

COMMUNICATIONS & PLANNING : Gloria is absent.  We are still working on the Spring newsletter.

FINANCE: The January reports are not done from the accountant. Discussed December’s profit and loss and having Julie move the storage tank mixers taken off of the profit and loss and put as a balance sheet item like the clubhouse roof.

OPERATION: Discussed the letter from Sue Aspelund regarding the town hall meeting and if this effects LISECC.  Mark will respond to her letter to let her know we can’t schedule a paid employee to participate at this time.

Cash stated we had the source meter tested and it is operating 100%.  The pump meter also appears to be running 100%.  Both meters are now correct and match and we probably have several small leaks that make up the water loss.

Cash proposed a new water tier structure that will get us close to the budget.

Tim made a motion to approve the new water tier structure retroactive to January 1st which will be mailed out with the newsletter.  Leslie seconded. Passed.

Cash made a motion to approve the annual water report. Leslie seconded.  Passed.

The Board met as a committee and held interviews with prospective employees for the water operations position.  And will meet in executive session.

New Business:   Leslie brought up taking credit card payments on the website.  Leslie discussed the 5% transaction fee and how the members probably will not want to pay that since there are other ways to make payments that do not cost anything. There is also a security concern about having members financial information out there.

The next board meeting is scheduled for March 19, 2017 at 9:30 a.m.

Meeting adjourned at: 10.35 a.m.

Tim made a motion to go into executive session to discuss personnel matter of potential candidates for the water operation trainee position for 20-30 minutes. The Board might take action after the executive session related to said personnel matter. Cash seconded.  Passed.       

Went into executive session at 10:40 a.m.

Open session: 11:30 a.m. 

Tim made a motion to authorize Mark Sexton to proceed with filling the part time water operator trainee position according to the terms and conditions as set out in the draft “hire letter”, subject to the revisions thereto discussed and agreed to by the Board (ie making sure that the benefits are correctly stated) and which will be incorporated into the final version of the letter the new hire is asked to sign.  Cash seconded. Passed unanimously.

Meeting adjourned: 11:35 a.m.