Minutes February 23, 2025
/Board of Directors’ Meeting
Call to Order: Jim called the meeting to order at 1:00pm at the Scenic Estates Clubhouse.
Board Members Present: Jim Coats, Jeff Smith, Doug Cash, Loren Conroy, David Canterman (via Zoom)
Board members absent: None
Staff Present: Allison Cash & Nick Kluge (joined after call to order)
Voting Status: All board members present are in good standing. Quorum.
Changes to the Agenda:
Add Executive Session to discuss legal matters
Approval of Minutes and Consent Agenda:
Board of Directors’ Meeting Minutes-January 26, 2025
January 2025 Financial Reports
Staff Operations Report
Wilson Progress Report February 2025
Doug motioned to approve the Consent Agenda and the January 26, 2025 BOD Meeting Minutes. Jeff seconded. All in favor.
Member Communications:
Tommy Hester addressed the board to request a response to his petition for dues relief.
Sandra Clavero addressed the board to express her concern about proceeding with the dock repair without getting three bids as required in Policy 14.
Cathie Cousineau spoke to her concern about not getting three bids for the dock repair.
Doug Lilyroth echoed Sandra and Cathie’s sentiment.
Doug Cash responded to the member concerns. He acknowledged that going forward we will get the required number of bids. In this case, we will send out bid requests to at least two other companies to get their prices and timelines for the repair.
Board Reports:
President:
Voting Results of the Proposed Bylaw Amendment
114 ballots were received: 110 in favor of the amendment and 4 against. We did not meet the threshold for amendment requirements set forth in our bylaws, so the amendment was not approved.
Update on USDA-Rural Development Loan Application
For the time being, our funding source is still in place they are moving forward with processing our application.
Update on Whatcom County Building Permits
Whatcom County Planning and Building gave us a Notice of Additional Requirements (NOAR)
After several communications, the county has reconsidered their original requirements and are now requiring that Dogwood Terrace be widened to 12’, the entrance to the proposed structure must be 20’ wide; and they will waive the requirement for the turnaround if we can provide a letter from the Fire District stating that the existing and proposed road conditions are adequate to navigate and respond in an emergency.
General Manager Report
Employee Credit Card for Justin
Doug motioned to add Justin Swaen as a signer on the WECU Business credit card. Jeff seconded. All in favor.
As a private citizen (not a board member), David has reached out to some members and discussed the idea of creating access from Berry Way to Clark Circle.
VP/Secretary
In light of the results of today’s vote, the bylaw amendment will be included on the 2025 AGM ballot.
Finance
No report
Administration
Update on Wolfe Defamation Suit
On April 4 at 1:30pm our motion for summary judgment will be heard in Whatcom County Superior Court.
Update on LILCO Lawsuit
On April 11 the Washington State Court of Appeals will be reviewing our case regarding the judgement we received.
Operations/Water
No report
New Business:
Possible Alternative to Clark Circle Turnaround-Discussed during President’s report.
Old Business: None
Other Business:
Next Meeting:
Board of Directors’ Meeting March 23, 2025 at 9:30am
Doug motioned to enter Executive Session at 1:51 pm to discuss legal matters. Loren seconded. All in favor.
David Canterman left the meeting at 2:23 pm.
The board returned to regular session at 2:23 pm. No motions were made during Executive Session.
Adjournment: Doug motioned to adjourn the meeting at 2:24 pm. Jeff seconded. All in favor.
