Minutes July 28, 2024

/

BOARD OF DIRECTORS’ MEETING

Call to Order: Jim called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  •  Board Members Present: Jim Coats, Jeff Smith, Leslie Dempsey, David Canterman

  • Board members absent: None

  • Staff Present: Allison Cash, Justin Swaen

Voting Status: All board members present are in good standing.  Quorum.          

Changes to the Agenda: None

Approval of Minutes and Consent Agenda:              

  • Board of Directors’ Meeting Minutes-June 23, 2024

  • June 2024 Financial Reports

  • Staff Operations Report

  • Wilson Progress Report June 2024

Jim clarified that although the Wilson Progress Report indicates there are outstanding LISECC staff responsibilities, they have since been completed and submitted to Wilson.

Leslie motioned to approve the Consent Agenda and the June 23, 2024 BOD Meeting Minutes. Jeff seconded. All in favor.

Member Communications:

  • Tim Robison-Letter to the Board

    • Jim read Tim’s resignation letter aloud.

  • David Canterman read a letter aloud that addressed the points in Tim Robison’s resignation letter.

  • Jenni Walker submitted a letter to the board inquiring about the possibility of bringing a non-LISECC property into Scenic Estates and obtaining a water connection.

    • After discussion of how similar requests have been handled in the past, Jeff and Jim will prepare a response to the requestors.

Board Reports:

  • President:

    • Board Vacancy

      • Following Tim Robison’s resignation, the board has the authority to appoint a member to fill the vacant position for the remainder of the term. Jeff motioned to appoint Doug Cash to the board to fill the vacant board position. Leslie seconded. All in favor.

    • Logging Appeal

      • Jurisdiction-The Pollution Control Board has responded that they do not have jurisdiction over the county roads, so our appeal should be denied.

    • AGM

      • The 2024 AGM will be held on Saturday, September 28, 2024, at 10:00am at the Clubhouse. It will be held in hybrid format with the Zoom option intended for observation only.

      • There are three board positions up for election at the AGM. Members interested in running for the board should submit a brief statement to the business office by Friday, August 23, 2024.

      • The Disaster Preparedness Committee would like to add 1 page flier to the AGM packet, room permitting.

    • General Manager Report

      • Reserve Transfers

        • On April 28, 2024, there was a motion to authorize a $4,000.00 transfer from Reserves for the Disaster Preparedness Committee. To date, $4,997.97 has been spent. Leslie motioned to transfer $997.97 from Reserves to Operations for expenses related to Disaster Preparedness. Jeff seconded. All in favor.

        • The Cabana restroom project is much more extensive than originally anticipated. To date $1,497.79 has been spent. This total does not include replacing the hot water tank that has failed. Doug motioned to transfer up to $2,500 from Reserves for the Cabana restrooms. Jeff seconded. All in favor.

        • We purchased a new sweeper attachment for the mower on March 22, 2024. Doug motioned to transfer $1,277.65 from Reserves to cover the cost of the sweeper replacement. Leslie seconded. All in favor.

  • VP/Secretary:

    • Jeff and David plan to draft a letter to President Biden asking him to grant a BABA waiver for the water treatment plant project.

  • Finance

    • Leslie reviewed the 2025 Draft Budget. The draft budget proposes a dues increase from $866.00 to $925.00 for 2025 and a DWSRF loan fee increase from $103.00 to $126.00 in 2025. In part, the dues increase can be attributed to higher insurance costs and an increased reserve contribution. The increased loan fee is a result of payments commencing on the 2021 DWSRF loan.

  • Administration: No report.

  • Operations/Water:

    • Operations Manager Report

      • Elm Electric has provided an estimate for running power to the lake for the aerator pumps. However, this project has been put on hold until we receive the Critical Area Assessment.

New Business:

  • Tree in Lake

    • A registered letter was sent to the owner of the property informing them that the tree must be removed from the lake, the gravel removed, and the community road restored to its original condition. If the conditions of the letter are not met within 30 days, LISECC will subcontract the work and bill it to the lot owner.

Old Business: None

Other Business:

  • Executive Session

    • Jim proposed a 10 minute break before the board and Allison entered Executive Session at 11:15 am to discuss legal matters and employee compensation.

    • The board returned from Executive Session at 12:09 pm. No motions were made during Executive Session.

  • Next Meeting: August 25, 2024 at 9:30 am

Adjournment: Doug motioned to adjourn the meeting at 12:10pm. Jeff seconded. All in favor.