Minutes May 19, 2024

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BOARD OF DIRECTORS’ MEETING

Call to Order: Jim called the meeting to order at 9:31am at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, Jeff Smith, Leslie Dempsey, David Canterman, & Tim Robison (via Zoom)

  • Board members absent: None

  • Staff Present: Allison Cash, Kevin Southworth, Nick Kluge

Voting Status: All board members present are in good standing.  Quorum. 

Changes to the Agenda: None

Approval of Minutes and Consent Agenda:       

  • Board of Directors’ Meeting Minutes-April 28, 2024

  • April 2024 Financial Reports

  • Staff Operations Report

  • Wilson Progress Report April 2024

Tim motioned to approve the Consent Agenda and the April 28, 2024 BOD Meeting Minutes. Jeff seconded. All in favor.

Member Communications: None

Board Reports:

  • President: No report

  • VP/Secretary: No report

  • Finance

    • Reserve Transfer-Leslie motioned to transfer $2,057.41 from Reserves for Integrated Underwater Services Invoice 2189 for the pipe inspection in the Reservoir. Jeff seconded. All in favor.

    • 2025 Budget Discussion-Leslie sought input from the other board members for preparing the upcoming budget.

  • Administration: No report

  • Operations/Water

    • Clark Circle

      • The engineer is working with the various agencies involved to see if the current plan is feasible.

    • Tim anticipates getting bids for the Clubhouse deck sometime in the fall of 2024 for replacement in 2025.

    • The siren controller has been delivered, but it won’t be installed until after dry dock.

    • Quote for Pond Weed Tool-$9,260.00.

      • Nick presented the option of purchasing a winch powered dredge for mitigating the pond weed in the swim lake.

      • Tim raised concerns about obtaining a permit prior to purchasing any equipment.

      • David motioned to approve $9,261.00 for the lake weeder’s machine subject to obtaining all required permits prior to purchasing the equipment. Motion was not seconded. David withdrew the motion.

      • Nick will get more information on permitting and assemble a cost estimate to include aerators for presentation at the June BOD meeting.

New Business: None

Old Business: None

Other Business:

  • Next Meeting: June 23, 2024 at 9:30 am

Adjournment: Jeff motioned to adjourn the meeting at 10:43 am. Leslie seconded. All in favor.