Minutes October 29, 2022

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Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 10:00 am via Zoom Video Conferencing.

  • Board Members Present: Jim Coats, Jeff Smith, Tim Robison, Lisa Machalski, David Canterman

  • Board members absent: None

  • Staff Present: Kevin Southworth, Allison Cash

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda: None

Approval of Minutes:                                                  

  • Tim motioned to approve the Board of Directors’ Meeting Minutes from September 17, 2022.  Jeff seconded.  All in favor.

New Business:

  • AGM Voting Results:

    • Jeff described the ballot collection and counting process that was followed by the election committee (composed of Leslie Dempsey, Ernie Dingeldein, Meredith Moench, Carol McKinney and Carrie Garde) with Jeff Smith, Secretary, overseeing the process and Allison Cash, General Manager, assisting.

    • 138 Mail-in Ballots were received (2 ballots were invalid due to no member identification); 136 ballots were counted. Quorum.

      • David Canterman, Jim Coats and Lisa Machalski were elected to the board. 

      • The 2022 One-Time Clubhouse Assessment was passed. (RCW 64.90.525 states that unless a majority of the votes in the association reject the budget (or assessment), it is ratified. For the 2022 AGM, there were 238 voting members; a majority required 120 votes to defeat the assessment.)

      • The 2023 Budget was approved.

      • The audit of the 2022 fiscal year to be performed in 2023 was approved.

  • Jeff Smith administered the Induction Oath to the new directors.

  • Election of Officers:

    • Voting was done by secret ballot.

      • Jim Coats was elected President.

      • Jeff Smith was elected Vice President.

      • Lisa Machalski was elected Treasurer.

      • Jeff Smith was elected Secretary.

  • Assignment of Committee Chairs:

    • David Canterman was appointed Administration Committee Chair.

    • Jeff Smith was appointed Election Committee Chair & Communications Committee Chair.

    • Jeff Smith & Jim Coats were appointed Planning Committee Co-Chairs.

    • Jim Coats was appointed Marine Committee Chair.

    • Tim Robison was appointed Operations and Water Committee Chair & Clubhouse Committee Chair.

    • Carol McKinney & Ken Swanson were appointed Social Committee Co-Chairs.

    • David Canterman & Lisa Machalski were appointed Property Committee Co-Chairs.

    • Lisa Machalski & Tim Robison were appointed Finance Committee Co-Chairs.

Member Communications:

  • 50003/80001-Unauthorized Clearing & 2022 AGM-The members expressed their concern regarding clearing that happened on LISECC property, as well as their desire for an in-person AGM.

  • Account 20032 & 20033-Member would like to see the board enforce the bylaws regarding trailers.

  • Account 20013, 20014, 20015-AGM Follow-Up-The member would like to see each member get one vote per lot owned, rather than one vote per owner. Additionally, the member requested information regarding the status of foreclosures.

Other Business:

  • Next BOD Meeting: November 20, 2022 at 9:30am at the Clubhouse. (This meeting will be a hybrid meeting-in person at the Clubhouse and over Zoom.)

Adjournment: Tim made a motion to adjourn the meeting at 11:29 am. Lisa seconded. All in favor.

Find more on the 2022 AGM Voting Results here.