Minutes August 30, 2020

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Board of Directors’ Meeting

Call to Order: Doug Cash called the meeting to order at 9:29am via Zoom Video Conferencing.

  • Board Members Present: Jeff Smith, Doug Cash, Ben Twigg, Jim Coats, William Enoch

  • Board members absent: None

  • Staff Present: Kevin Southworth, Isaac Colgan, Allison Cash

Voting Status: All board members present are in good standing. Quorum.         

Changes to the Agenda:

  • Add Expenditure Authorization to New Business

    • Consideration of approval for:

      • $10,000 for Vertical Water Sampling Equipment

      • $3700 for Phosphorus Sampling and Laboratory Analysis

      • $3500 Total Algae Sensor         

Approval of Minutes: 

  • Ben motioned to approve the Board of Directors’ Meeting Minutes from July 19, 2020. William seconded. Jim abstained. Motion passed.

New Business:

  • AGM Voting Results:

    • 76 Mail-in Ballots Received. Quorum.

      • Jim Coats, Ben Twigg and William Enoch were elected to the board. 

      • The 2021 Budget was approved.

      • The audit of the 2020 fiscal year to be performed in 2021 was approved.

      • The 2019 AGM Minutes were approved.

  • Election of Officers

    • Voting was done by secret ballot.  Doug Cash was elected President, Ben Twigg was elected Vice President, and Jeff Smith was elected Secretary.

  • Assignment of Committee Chairs

    • Jim Coats was appointed Administration Chair.

    • Jeff Smith was appointed Communications and Planning Chair.

    • Ben Twigg was appointed Finance Chair.

    • William Enoch was appointed Operations and Water Chair.

    • Ben Twigg was appointed Treasurer.

  • Account 40057 & 40058 lien filing will proceed in accordance with our policies.

  • Discussion of importance of seeking prior approval for significant expenditures and tracking the total cost of the upgrades to the water system.  Ben moved to transfer $8,744.22 from Reserves for PMG Controls Invoice #1366.  William seconded.  Discussion followed.  Passed.

  • Discussion of purchasing vs. renting the Vertical Water Sampling equipment and the Total Algae Sensor, considering the significant cost.  William motioned to authorize a one month rental of the vertical water sampling equipment and the algae sensor, if available.  If algae sensor cannot be rented, purchase the algae sensor for additional $3,500.  At the next board meeting, the board will reassess the needs and discuss the purchase of all the equipment.  Jeff seconded.  Discussion followed.  William withdrew the motion. 

  • Jeff motioned to approve up to $13,500 to be moved from Reserves for the purchase of the Vertical Water Sampling equipment and the Total Algae Sensor.  Ben seconded.  Passed.

  • Significant leak identified at the Marina blowoff valve.

Member Communications:

  • 30092 & 30093-Discussion tabled until next meeting.

Other Business:

  • Next BOD Meeting: September 27, 2020 at 9:30 am via Zoom.

Adjournment: 10:55am