Minutes July 21, 2019

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Board of Directors’ Meeting

Call to Order: Doug Cash called the meeting to order at 9:35 am at the Scenic Estates Cabana.

  • Board members present: Jeff Smith, Doug Cash, Ben Twigg, Sharleen Peitsch-Tyerman

  • Board members absent: None

  • Staff Present: Kevin Southworth, Isaac Colgan, Allison Cash

Voting Status: All board members present are in good standing. Quorum.

Changes to the Agenda:  None

Appointment of New Board Member: William Enoch provided a brief introduction of himself and his background.  Ben motioned to appoint William Enoch to fill the board position vacated by Paul Dempsey.  Jeff seconded.  Passed.

Approval of Minutes: Ben motioned to approve the Board of Directors’ Meeting Minutes from June 23, 2019. Jeff seconded.  William abstained. Passed.

Member Communications:

  • Carol McKinney reported that she spent $20 at the Rummage Sale on supplies for the Clubhouse.  Mentioned that LICA is hosting a Rainwater Catchment System Q & A and requested that we add it to the upcoming newsletter.

  • Isaac Colgan updated on Firewise. On August 8, a representative from the DNR and Whatcom County Conservation District are coming to the island and they are particularly interested in seeing Scenic Estates and our success with Firewise.

  • Letter to LISE about the road easement for Lot 5 in Division 6-Member was at the June board meeting and likely understood that he needs to get a professional survey to determine property lines and easements.  Doug will contact him to confirm.

Reports:

  • President:

    • No new report.

  • Finance:

    • Review and Finalize Draft 2020 Budget and Supplemental Budget Information

      • The finalized Reserve Study included two supplemental budget information sheets. One is in compliance with WUCOIA and one complies with the Homeowner’s Association Act.  Sharleen motioned to print both of the Supplemental Budget Information sheets and include them in the 2019 AGM packet.  Ben seconded.  Passed. 

      • Sharleen motioned to approve the 2020 draft budget for inclusion in the 2019 AGM packet.  William seconded.  Passed.

  • Operations/Water:

    • Fire Marshall inspection items have been completed and the Clubhouse has been approved by the Whatcom County building inspector for 99 occupants. 

    • Chlorine Analyzer failed and needs to be replaced.  Ben motioned to authorize a transfer from Reserves of up to $7,000 for the purchase and installation of the Hach CL10 system.  Sharleen seconded.  Passed.

    • Backhoe Loader Purchase Comparison-Discussion of pros and cons for used vs.new backhoe.  Discussion on the backhoe tabled until after the AGM. 

  • Communications/Planning:

    • AGM newsletter is printed and ready for mailing.  There was also an article in this month’s Tome featuring Scenic Estates.  In the future, we will try to include the date of the AGM on the Tome calendar.

  • Administration:

    • Proposed Draft of Amendment to Bylaw 4.4.1.5.  Discussion of bylaw revision and pros and cons of current version and revised version.  Discussion tabled until after the AGM.

Old Business:

  • Staff recommendations for LISE marina beach access and canine rules-Discussion tabled until after the AGM.   Use the AGM as an opportunity to get community involved in Dog Committee.

New Business:

  • Review and Finalize the 2019 AGM Ballot.  Jeff motioned to approve the 2019 AGM ballot as written.  Ben seconded.  Discussion of including bylaw changes on the 2019 AGM ballot and the deadline for mailing AGM materials to members.  Passed.

  • Discussion of board members’ AGM presentations.

Other Business:

  • Next BOD Meeting: August 24, 2019 at 4:00pm

Adjournment: 11:07am

Click here to see a table of the action items to be completed by board members as of July 21, 2019.