Minutes December 9, 2018

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Board of Directors Meeting

Guest Forum: None

Call to Order: Paul Dempsey called the meeting to order at 9:31 am at the Scenic Estates Clubhouse.

  • Board members present: Paul Dempsey, Doug Cash, Jeff Smith, Sharleen Peitsch-Tyerman, Ben Twigg

  • Board members absent: None

  • Staff Present: Kevin Southworth, Isaac Colgan, Allison Cash

Voting Status: All board members present are in good standing. Quorum.

Changes to the Agenda:  None 

Approval of Minutes: Board of Directors’ Meeting Minutes from November 18, 2018 approved.

Member Communications:

  • Member asked if the water usage rates meet our maintenance and operational needs. It was noted that water fees (RTS and usage) have never been intended to fully cover operational expenses.  Member also asked about cost per gallon and looking at more progressive rate structure to encourage conservation.  It was suggested that we could form a sub-committee to review rate structure before next budget cycle. 

Reports:

  • President: No report

  • Administration: No report

  • Finance

    • Leslie reported that she and Ben are the signers for the new PSCCU account.  Leslie proposes that we transfer Key Bank reserve funds into a CD or savings account at PSCCU to be our opening deposit. 

    • Ben moved to authorize the transfer of Operations funds from Key Bank to WECU Operations and reserve funding from Key Bank to PSCCU.  Doug seconded.  Passed.

    • Doug motioned to move $45,000 from WECU Operations to WECU Reserve account.  Ben seconded.  Passed.

    • Ben moved to authorize Doug Cash to close all Key Bank accounts except the CD’s.  Sharleen seconded.  Passed.

    • Discussion of draft policy for signers on accounts.  The policy will be voted on at next BOD meeting.

    • Ben made the following motion:

      • It is hereby resolved this 9th day of December, 2018 that Lummi Island Scenic Estates Community Club (“LISECC”) authorizes Leslie Dempsey, Ben Twigg and Doug Cash to be signers for each of its financial accounts, including all checking, savings, CD’s, credit card, and loan accounts at the following institutions:

        • Whatcom Educational Credit Union

        • Puget Sound Cooperative Credit Union

        • People’s Bank

        It is further resolved to remove Jeff Smith as a signer from the aforementioned accounts and institutions.

        Doug seconded. Passed.

    • Discussion of credit card payment options.  Ben moved to proceed with QuickBooks Desktop credit card processing service and charge a 4% surcharge and $1 ACH Transaction Service Fee.  Doug seconded.  Passed.

  • Operations/Water:

    • Doug motioned to authorize Kevin to purchase 40 water meters and transfer an amount not to exceed $8000 from reserves.  Sharleen seconded. Passed.

    • Water Facilities Inventory data was presented to the board.

  • Communications/Planning:

    • Jeff is drafting an email to the membership to encourage opt-in for the e-newsletter. 

Old Business: None

New Business:

  • Solicitation by Rice Insurance to add earthquake insurance to our policy, but we will wait until May when insurance package is renewed.

  • Doug motioned to authorize staff to shut off water on account #40058 on 12/20/18 following posting of door notice.  Jeff seconded.  Passed. 

Other Business:

  • Next board meeting is scheduled for January 20th, 2019 at 9:30am.

Adjournment: 11:05 am.

Click here to see a table of the action items to be completed by board members.