Minutes February 24, 2019

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Board of Directors’ Meeting

Guest Forum: None

Call to Order: Paul Dempsey called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  • Board members present: Paul Dempsey, Doug Cash, Jeff Smith, Sharleen Peitsch-Tyerman, Ben Twigg

  • Board members absent: None

  • Staff Present: Kevin Southworth, Isaac Colgan, Allison Cash

Voting Status: All board members present are in good standing. Quorum.

Changes to the Agenda:  Administration report will be the final report given as it requires the most time. 

Approval of Minutes: Ben motioned to approve the Board of Directors’ Meeting Minutes from January 20, 2019.  Doug seconded.  Passed.

Reports:

  • President:

    • On Friday, February 22, 2019 there were two hearings involving LISECC before the Whatcom County Superior Court; one for foreclosure proceedings and one for LIHA.  The LIHA hearing was held to finalize the Superior Court case that preceded the Federal case.  Jessica Goldman reported that the hearing concluded with summary judgement and dismissal with prejudice of the claims between LIHA and LISECC.  Following this hearing, Jessica will be withdrawing as our attorney and Greg Thulin will continue as attorney of record.

    • In the foreclosure proceedings, the judge narrowed down the claims of the case leaving the only issue left to be resolved is how much is owed. 

  • Finance

    • Ben motioned to authorize Julie Harkness to prepare 2018 Form 1120 Federal Income Tax Return.  Doug seconded.  Passed.

    • Ben motioned to authorize Leslie and himself to open a new membership with Sound Credit Union with Doug Cash (Operations Chair),  Ben Twigg (Finance Chair),  and Leslie Dempsey (Treasurer) as signers.  Sharleen seconded.  Passed.  Sharleen motioned to amend the previous motion to add the title of each signer. Ben seconded.  Passed.

  • Operations/Water:

    • We will begin replacing the doors for the clubhouse at the end of March/early April, depending on the contractor’s schedule.

    • Discussion of looking into ATV or UTV with a plow that could also be used as an additional vehicle by the Operations staff year round.  It is important to have this equipment available so that the Operations staff can complete their duties during inclement weather.  Doug will begin researching utility vehicles and bring a proposal to the next BOD meeting.

    • Small Dock Replacement- A meeting is scheduled with Bellingham Marine for Tuesday, Feb. 26 at 9:30. 

  • Communications/Planning:

    • New email newsletter coming out by the end of next week.

  • Administration:

    • Discussion of employee and Director duties and responsibilities.  There are discrepancies between titles and job descriptions in the governing documents that need to be clarified so as to accurately reflect the way the board and staff currently operate.  In doing so, however, flexibility and discretion must be retained in order to ensure that each board has the ability to adapt to changes. 

    • Discussion of staff positions and moving more of a supervisory role to the Operations Manager.

Member Communications: None

Old Business: None

New Business: None

Other Business: Next BOD meeting scheduled for March 17, 2019 at 9:30 am.  Sharleen motioned to move the next BOD meeting to March 24, 2019 at 9:30 am. Doug seconded.  Passed.

Adjournment: 11:10 am.

Click here to see a table of the action items as of February 24, 2019 to be completed by board members.